SE Minnesota Medical Direction Consortium
Mandatory Run Report Procedures
General Procedures:
1. All ambulance services must use a Minnesota State approved Ambulance Run Reporting System (MNStar) and first responder squads can use the Regional First Responder form.
2. Report must be legible and signed in ink by person completing form using last name and first name initials.
3. Report must be kept in safe, secure location that is not accessible to anyone except designated personnel.
4. Run report must be kept in a chronological filing system and maintained a minimum of ten (10) years.
5. Military times should be used when reporting: dispatched time of call, arrival time, arrival ambulance service (first responders), or arrival at hospital (ambulance services), and time back in service.
6. Run reports must be available for Consortium Instructors to review at each training session.
Immediate Run Reviews:
The following run reports must be reviewed by the Medical Director within 24-48 hours after the call:
1. Cardiac arrests*
2. Any patient that required CPAP (continuous positive airway pressure), or an EpiPen at anytime during a call.
3. Multi-victim incidents (more than three)
4. When variance/advanced equipment used (IV's, advanced airway, medications)
5. Serious illness/injury to a child (under 18 years old)
6. Trauma/Medical runs that utilize an ALS intercept.
*In addition to the written run report, the physician will need the printed code from the defibrillator and, if available, any rhythm strips or the voice cassette.
Procedure for handling Immediate Run Reports:
1. Report must be routed through Regional EMS office.
2. Mechanisms for sending report include mailing it to the SE Minnesota EMS office at 1130½ 7th St NW, Ste 201, Rochester MN 55901 or by fax (507) 536-9337.
August 2012